City of Winchester Trust
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City of Winchester Trust Privacy Policy

The City of Winchester Trust treats your privacy rights seriously. This privacy policy sets out how we will deal with your ‘personal information’ and applies to all stakeholders (members, employees and volunteers).

When you join you are asked to provide certain information when you complete an Application Form. This includes:

  • Name
  • Home address
  • Email address
  • Telephone number

We will also request that you provide consent for us to store and use your data. Your consent is required in order to ensure our compliance with data protection legislation.

We use your data:

  • To provide our activities and services to you.
  • For administration, planning and management of the Trust.
  • To monitor, develop and improve the provision of Trust activities.

We will send you messages by email, telephone and post to advise you of our own activities and other activities which the Trustees and committee members feel would be of interest to our stakeholders.

We may disclose data about you:

  • Internally to Trustees and members of our committees as required to run our activities.
  • To HMRC to process Gift Aid claims.

Where we need to share your information to anyone outside of the Trust we will inform you as to who the data will be shared with and for what purpose and seek your permission.

Your data will only be kept by us while you are a stakeholder.

To ensure the data we hold is accurate and up to date, stakeholders need to inform us about any changes to their data. You can do this by contacting the Trust database which is only accessed by the Trust Secretary.

This policy is available on our website or can be requested in paper form from the Trust Secretary. If we make any material changes we will make members aware of this via TrustNews.

If you have any queries about this policy, or have any complaints about our privacy practices, please contact the Trust Secretary by email or telephone.

Policy review date: 03/20

City of Winchester Trust Council
July 2018 vers 1.0